Notice to Ames Research Center Vendors

General Information

• Document Type: Special Notice
• Solicitation Number: NASA-SNOTE-021230-001
• Posted Date: Dec 30, 2002
• Original Response Date:
• Original Archive Date: Dec 30, 2003
• Current Archive Date:

Contracting Office Address

NASA/Ames Research Center, JA:M/S 241-1, Moffett Field, CA 94035-1000

Description

NOTICE TO VENDORS with Active Ames Research Center (ARC) Active Contracts and Purchase Orders: (The following letter was distributed on December 12, 2002) Dear NASA Vendor: Ames Research Center will be shutting down its financial systems in early January to cut over to a new integrated financial management system. The shut down may result in some payment delays. Our records indicate your firm has an active contract or purchase order with Ames Research Center and consequently may be impacted. This cutover is part of a NASA-wide effort to modernize its financial and administrative systems and processes. This effort, the Integrated Financial Management Program (IFMP), is implementing a series of new enterprise software systems and business processes in the form of module projects that will help improve employee productivity and operations efficiency, and also increase NASA?s fiscal and management accountability by delivering more reliable information.

As part of our cut over preparation activities we are making every effort to ensure that all invoices received, for goods and services received by NASA-ARC, before January 3, 2003, will be paid before we shut down our systems. (NASA-ARC cannot honor invoices requesting advance payment for goods and services to be received during this transition period.) During the down time we will not be able to make any payments until we come up under the new system which is anticipated to be late February. The Prompt Payment clause in your contract discusses the provisions for paying interest if payment is not made by its due date. Please consult the clause for applicability of interest penalty payments for your specific contract. The interest penalty is paid automatically, without a request from the Contractor.

The Government will compute the interest penalty in accordance with the Office of Management and Budget prompt payment regulations at 5 CFR part 1315. The current interest rate is 5.25%. If you have specific questions about the prompt payment clause in your contract please contact your Contracting Officer. We apologize for any inconvenience and appreciate your patience and support as we make this transition Sincerely, Dolores M. Morrison Acting Procurement Officer

Email your questions to Dolores M Morrison at Dolores.M.Morrison@nasa.gov