NASA MSFC Solicitation: Provide Offsite Office Space for Academic Affairs  

Synopsis – Apr 05, 2006

General Information

Solicitation Number: NNM06Z32001L
Posted Date: Apr 05, 2006
FedBizOpps Posted Date: Apr 05, 2006
Original Response Date: Apr 20, 2006
Current Response Date: Apr 20, 2006
Classification Code: X — Lease or rental of facilities
NAICS Code: 531120 – Lessors of Nonresidential Buildings (except Miniwarehouses)

Contracting Office Address

NASA/George C. Marshall Space Flight Center, Procurement Office, Marshall Space Flight Center, AL 35812

Description

NASA/MSFC plans to issue a Request for Proposals (RFP) for the following Commercial item/services: Request to provide off-site office space for MSFC Academic Affairs Office.

STATEMENT OF WORK Offsite Leased Office Space for MSFC Academic Affairs Office

1. Facility Requirements: Offsite leased office space is required to house approximately 20 – 25 people supporting the Marshall Space Flight Center Academic Affairs Office (AAO). A facility of a minimum of 5,500, maximum of 8,000 square feet, of contiguous space is required. It is necessary for the facility space to be located within the proximity of the new Educator Resource Center (U.S. Space and Rocket Center) which houses additional AAO personnel and Sparkman Drive which is a Central location to the AAO customer. Close proximity to the U.S. Space and Rocket Center also brings continued opportunity for partnering with their vast education capabilities and facilities. In addition, close proximity to Gate 9 and the new Joint Visitor Control Center (JVCC) is essential to the varied educational groups that visit the staff throughout the year for special tours, student/teacher programs and “other” special events. AAO staff co-ordinate various educational functions and frequently meet the AAO guests at this facility. The space must be located in quality facilities of sound and substantial construction. The facility must be of excellent quality, interior and exterior must be in excellent condition, including carpet and painting. It shall meet all standard safety code requirements. A flexible arrangement must be provided to accommodate an efficient office environment. The area will need to accommodate up to 30 people with a conference room. Areas required are as follows: a)working area; b)conference room; c)storage area; d)kitchen and break area; e) area for display and storage of NASA educational publications Personnel will begin transitioning to this facility after installation of communications and security equipment.

Private offices are required as follows: One (1) Private Senior Management Office (250-350 net square feet) situated in a separate suite with space for two administrative assistants. One (1) Private Middle Management Office (150-200 net square feet). Eight (8) private offices for Team Leads/Program Managers (100 – 150 net square feet). Fifteen (15) workstations (80 – 120 net sq ft) for remaining 10 – 15 employees. In addition, one conference room is required as follows: a) One conference room with capacity for 30 people, a conference room table, chairs, white boards, and appropriate audio/visual capability for electronic presentations. (See 2.C. Other Network Requirements). Marshall Space Flight Center shall provide furniture in support of the facility to include a conference room and office space per the MSFC furniture regulations, MWI 4220.1. Office furniture shall include, but not limited to, desks, chairs, and filing cabinets. Conference room shall include conference table and chairs for 30 people. The electrical and air conditioning systems shall be capable of supporting normal office space needs, including personal computer workstations and network communication equipment. Vehicle parking spaces are required to accommodate up to 40 vehicles. One handicap and a minimum of two visitor parking spaces should be considered. Facilities must provide controlled access to lobby entrances and be handicap accessible. Key card access controls must also be provided. The Landlord shall provide all normal operational requirements at the Landlord’s expense, including electricity, water, heating/cooling, janitorial services, and pest control. The janitorial and pest control requirements are detailed in Sections 2.F. and 2.G., respectively. The facility must include a break area for vending services, which will be provided by the NASA Exchange.

2. Technical Infrastructure Requirements: A. Telephones and Facsimile NASA will provide its own telephone and facsimile capability. The Landlord shall provide telephone and facsimile twisted pair telephone wiring and cabling within the building to support this service. The number of telephone circuits is to be determined (TBD), but as a general rule, there shall be one telephone circuit and connect point per office. The Landlord shall ensure that inside building cellular phone coverage with MSFC’s local providers (Cingular and Corr) is available. The Landlord shall also provide an overhead paging system with telephone interface. NASA will install or retrofit an existing overhead paging system that would allow dissemination of MSFC emergency announcements into the facility. This would be accomplished via a telephone interface into a paging amplifier. B. Computer Networks NASA will provide its own desktop, network, and other computer hardware and support services. The Landlord shall provide cabling and wiring to support a local area network (LAN). The number of LAN circuits is TBD, but as a general rule, there shall be one LAN circuit and connect point per office. The Landlord shall also offer network infrastructure within and around the premises such that an external wide area network (WAN) connection may be established, at NASA’s expense, from the premises to the NASA WAN. C. Other Network Requirements include: An existing Category 5 or 5e or Category 6 twisted pair Ethernet cabling infrastructure with proper installation characteristics complying with IEEE specifications. Line-of-sight path to MSFC campus for possible addition of wireless services to reduce leased circuit costs. If two buildings are to be utilized, fiber optic pairs or acceptable conduit paths where circuits could be extended between all buildings back to one central equipment room location. No overhead asbestos materials shall exist. The Landlord shall allow NASA to install communications assets such as overhead paging systems, card readers, communications cabling, conference room equipment (including videoconferencing system, teleconferencing systems, security surveillance systems, and A/V systems required to support electronic presentations) and ceiling mount televisions. The tenant may remove services and equipment upon termination of lease. The Landlord shall define processes to support moves, additions, and changes to electrical outlet and lighting locations to support specific communications requirements. In addition, the Landlord shall make provisions to add possibly enhanced) electrical feeds to accommodate specific computing/communications needs. D. Grounds Maintenance The Landlord shall maintain the grounds around the building at the Landlord’s expense in accordance with the following schedule, as a minimum: Mowing and trimming shall be done biweekly, unless the grass height is less than 4 inches. Mowing and trimming of lawn areas shall be performed, including areas around designated facilities, parking lots, portals, and storage pads to a height of approximately 2 to 3 inches using finish mowers and string trimmers. Weed trimming around signs, posts, poles, and guardrails is also required. Trimming of hedges and bushes providing safety, along with a neat and orderly appearance, is required on a routine basis. Bushes, saplings, and trees shall be removed in a timely manner from fence rows, rights of way, roadways, and other requested areas to eliminate safety hazards. Storm debris such as fallen trees and limbs; clogged drainage channels; and other storm-related effects shall be removed in a timely manner. Snow/ice from sidewalks, parking areas, and roadways shall be removed to allow safe ingress/egress for employees. Removal shall commerce within 4 hours of the customer request, unless a quicker response is required for the safe ingress/egress of employees. The spreading of salt, ice melt, sand, or grit to eliminate slippery conditions on sidewalks, parking areas, and roadways shall be performed in order to assure safe ingress/egress of employees and vehicles. The Landlord shall also perform minor repairs on areas and associated infrastructure such as signs, fences, gates, benchmarks, etc., caused by erosion, subsidence, settlement, displacement, tire rutting, scalping, and skidding by machinery, vandalism, overgrown vegetation, burrowing animals, and storm damage. All repaired areas shall be covered with topsoil that is free of rocks and debris, seeded and fertilized. Paved area maintenance shall include renewing painted stripes in parking areas; maintain visitor and handicapped parking spaces; seal asphalt; patch holes and cracks; and clean parking areas. E. Refuse Removal Landlord shall provide at the Landlord’s expense the required refuse removal services. This includes, but is not limited to, collection and disposal of trash from facilities, lawns, fence rows, rights of way, roads, parking areas and sidewalks; emptying of cigarette ash cans and outdoor trash receptacles; and the collection and disposal of dead animals. The Landlord shall not allow build-up of excess refuse on premises or on grounds of premises. F. Janitorial/Cleaning Landlord shall provide routine cleaning and refuse/debris removal at the Landlord’s expense from the interior of the building in accordance with the following schedule, as a minimum: Daily (5) Days Per Week 1. Spot clean spills and stains on carpeted and hard surface floors. 2. Clean, sanitize and polish all vitreous fixtures, including toilet bowls, urinals, hand basins, walls, and exposed pipes under sinks. 3. Sweep and (sanitized) wet mop floor in restrooms. 4. Clean all glass and mirrors in restrooms. 5. Empty and remove all trash, spot cleaning and replace can liners in restrooms. 6. Refill all restroom dispensers. 7. Vacuum high traffic areas (halls and entrances). 8. Clean break rooms daily. 9. Clean and sanitize drinking fountains. 10. Empty and remove all trash and replace can liners in all offices. Weekly 1. Spot clean reception lobby glass, including front door and any other partition or door glass. 2. Dust mop resilient and hard floors and/or vacuum carpeted floors in all locations. 3. Clean and mop entrance area including mats. 4. Sift and clean sand urns. 5. Sweep inside/outside stairs, ramps, and landings. 6. Spray buff all hallways (tile floors). 7. Vacuum inside the offices. Monthly 1. Dust all exposed filing cabinets, bookcases, and shelves. 2. Low dust all horizontal surfaces to hand height of 72 inches. Including sills, ledges,molding, shelves, picture frames, etc. 3. Remove dust and cobwebs from ceiling areas. 4. Spot clean furniture. 5. Empty, clean, refill sand urns. 6. Mop inside/outside stairs, ramps, and landings. Quarterly 1. High dust above hand height all horizontal surfaces, including shelves,moldings, ledges, supply and return air grills. Clean the entire reception lobby glass including front door and any other partition glass. Semi-Annual 1. Vacuum furniture. 2. Strip and wax vinyl tile flooring. 3. Clean carpeting 4. Dust Venetian blinds. Annually Wash exterior and interior windows. Pest Control Services The Landlord shall provide pest control services every 90 days. The service shall be performed on the exterior as well as the interior of the building, including the kitchen/break area, restrooms, lobby, office areas, conference room, storage area, and the publications storage area.

3. Period of Performance: The period of performance should be quoted as follows: Base period: October 1, 2006 thru September 30, 2007 Option One: October 1, 2007 thru September 30, 200 Option Two: October 1, 2008 thru September 30, 2009 Option Three: October 1, 2009 thru September 30, 2010 Option Four: October 1, 2010 thru September 30, 2011 The anticipated release date of RFQ NNM06Z32001R is on or about May 2, 2006 with an anticipated proposal due date of on or about May 31, 2006.

All responsible sources may submit a proposal which shall be considered by the agency.

An ombudsman has been appointed. See NASA Specific Note “B”.

The solicitation and any documents related to this procurement will be available over the Internet. These documents will reside on a World-Wide Web (WWW) server, which may be accessed using a WWW browser application. The Internet site, or URL, for the NASA/MSFC Business Opportunities page is http://prod.nais.nasa.gov/cgi-bin/eps/bizops.cgi?gr=D&pin=62

Prospective offerors shall notify this office of their intent to submit an offer. It is the offeror’s responsibility to monitor the Internet site for the release of the solicitation and amendments (if any). Potential offerors will be responsible for downloading their own copy of the solicitation and amendments (if any). Any referenced notes may be viewed at the following URLs linked below.

All contractual and technical questions must be submitted in writing (e-mail or FAX) to Ketela Helton not later than 5:00 CDT April 11, 2006. Telephone questions will not be accepted.

Point of Contact

Name: Ketela K. Helton
Title: Contracting Officer
Phone: (256) 544-7179
Fax: (256) 544-9162
Email: ketela.white@msfc.nasa.gov