Status Report

NASA JSC solicitation: Astronaut Crew Guest Support

By SpaceRef Editor
October 4, 2007
Filed under , ,

Synopsis/Solicitation Combo – Oct 03, 2007

General Information

Solicitation Number: NNK08219477Q
Posted Date: Oct 03, 2007
FedBizOpps Posted Date: Oct 03, 2007
Original Response Date: Oct 15, 2007
Current Response Date: Oct 15, 2007
Classification Code: V — Transportation, travel, and relocation services
NAICS Code: 561520 – Tour Operators

Contracting Office Address

NASA/John F. Kennedy Space Center, Procurement, Kennedy Space Center, FL 32899


This notice is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued.

This notice is being issued as a Request for Quotations (RFQ) for Astronaut Crew Guest Support for Fiscal Year 2008 in accordance with the attached Statement of Work. This requirement is anticipated to be a sole source procurement to Delaware North Companies Parks and Resorts, Kennedy Space Center, FL.

Statement of Work

The Contractor shall provide all management, labor, and transportation necessary to provide NASA Astronaut Crew Guest Support (approximately 1000 guests per Space Shuttle mission but may be increased or decreased based on NASA Headquarters allocation process each mission). Services to be provided include:

1. Provide a unique website each mission for Astronaut Crew Guests to submit reservations for Launch Transportation and Limited Admission tickets on-line. Johnson Space Center Astronaut Office will provide a list to DNC Parks & Resorts at KSC, Inc. (Marketing Department representative) of the approved guests who should be provided access to this website and the reservation process. The Astronaut Crew Guests will not be charged for the Launch Transportation and Limited Admission Tickets. 2. Provide the option for Astronaut Crew Guests to purchase KSC Visitor Complex tour tickets via the unique website for each mission. Guests should be provided the opportunity to purchase General Admission and/or Special Interest (includes tour of KSC) tickets at the listed retail price less $10 discount (i.e., discount rate is equivalent to the price of Limited Admission which is currently free to all NASA launch guests per Concession Agreement NAS10-12215). 3. Provide mailing service for the required vehicle placard (provided to DNC by NASA External Relations each mission), Launch Transportation and Limited Admission Tickets, along with any optional KSC Visitor Complex tickets that were ordered by the guest. 4. Provide transportation from the KSC Visitor Complex bus boarding area to the NASA Causeway Viewing Site and return (approximately 17 buses per mission). 5. In the event of a launch scrub, provide seats/buses for returning Astronaut Crew Guests for each subsequent launch attempt. 6. Maintain records of actual guest counts by launch attempt for each mission. Provide detailed report to NASA External Relations, Public Services Division within 24 hours of mission liftoff. Prepare invoice and submit directly to NASA Accounts Payable for disbursement within 30 days of mission liftoff.

NASA, KSC Technical Contact: Pamela Steel at Tel. No. 321/867-8427; Cell No. 321/431-9198. Approximate Schedule of Events for Contractor Services: 1. Communicate, in writing, the mission specific dates/timeline to Johnson Space Center Astronaut Office and NASA/KSC External Relations, Public Services Division at launch minus 60 days. 2. Provide access to a mission unique website for Astronaut Crew Guests reservations starting launch minus 45 days through launch minus 21 days. 3. Complete mailing of packages to each guests/household by launch minus 14 days. 4. Timelines for KSC Visitor Complex access and bus boarding on launch day vary mission by mission and are worked through/approved by NASA External Relations, Public Services Division. Approved information/timelines will be conveyed to Astronaut Crew Guests in final package prior to mailing. 5. Provide detailed report to NASA External Relations, Public Services Division within 24 hours of mission liftoff. 6. Prepare invoice and submit to NASA Accounts Payable within 30 days of mission liftoff.

Optional KSC Visitor Complex General Admission tickets (including tour and IMAX movies) shall be made available to Astronaut Crew Guests on-line at the retail price ($38.00 effective December, 2007) less $10.00 discount (current price of Limited Admission Ticket).

Cancellation Fees: No cancellation fees shall be incurred due to scrub or reschedule of launch. Period of Performance: Fiscal Year 2008 (October 1, 2007 – September 30, 2008) – 5 missions are anticipated including: STS120, 122, 123, 124, 125. First launch scheduled for October 23, 2007. The provisions and clauses in the RFQ are those in effect through FAC 2005-20 [CURRENT FAC CAN BE OBTAINED FROM ].

The NAICS Code and the small business size standard for this procurement are 561520/$6.5M respectively. The offeror shall state in their offer their size status for this procurement. As stated above, this requirement is anticipated to be a sole source. However, responsible sources may submit a quote along with a capabilities statement specifying how they would be able to meet the requirements of the Statement of Work that will be considered by the agency. Delivery to KSC is required as needed throughout Fiscal Year 2008. Delivery shall be FOB Destination. Offers for the items(s) described above are due by 2:00 PM on Oct 12, 2007 to [email protected] and must include, solicitation number, FOB destination to this Center, proposed delivery schedule, discount/payment terms, warranty duration (if applicable), taxpayer identification number (TIN), identification of any special commercial terms, and be signed by an authorized company representative. Offerors are encouraged to use the Standard Form 1449, Solicitation/Contract/Order for Commercial Items form found at URL: Offerors shall provide the information required by FAR 52.212-1 (SEPT 2006), Instructions to Offerors-Commercial Items, which is incorporated by reference.

If the end product(s) offered is other than domestic end product(s) as defined in the clause entitled “Buy American Act — Supplies,” the offeror shall so state and shall list the country of origin. FAR 52.212-4 (FEB 2007), Contract Terms and Conditions-Commercial Items is applicable. FAR 52.212-5 (JUNE 2007), Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items is applicable and the following identified clauses are incorporated by reference: FAR 52.219-6, 52.222-3, 52.222-21, 52.222-26, 52.225-1, and 52.232-33. The FAR may be obtained via the Internet at URL: The NFS may be obtained via the Internet at URL:

All contractual and technical questions must be in writing (e-mail) to [email protected] not later than October 9, 2007. Telephone questions will not be accepted. Selection and award will be made to that offeror whose offer will be most advantageous to the Government, with consideration given to the factors of proposed technical merit, price, and past performance. Other critical requirements: no cost for delays and/or cancellation of launches. It is critical that offerors provide adequate detail to allow evaluation of their offer. (SEE FAR 52.212-1(b)).

Offerors must include completed copies of the provision at 52.212-3, Offeror Representations and Certifications – Commercial Items with their offer. These may be obtained via the internet at URL: . These representations and certifications will be incorporated by reference in any resultant contract. [OMBUDSMAN STATEMENT IS REQUIRED] An ombudsman has been appointed — See NASA Specific Note “B”. Prospective offerors shall notify this office of their intent to submit an offer. It is the offeror’s responsibility to monitor the following Internet site for the release of solicitation amendments (if any): . Potential offerors will be responsible for downloading their own copy of this combination synopsis/solicitation and amendments (if any).

Any referenced notes may be viewed at the following URLs linked below.

Point of Contact

Name: Anthony M. Caruvana
Title: Contracting Officer
Phone: 321-867-3464
Fax: 321-867-6226
Email: [email protected]

SpaceRef staff editor.