Status Report

Air Force Youth Space Camp (Combine Solicitation)

By SpaceRef Editor
April 14, 2003
Filed under , ,

General Information

  • Document Type: Combine Solicitation
  • Solicitation Number: F7SVP230560100
  • Posted Date: Apr 08, 2003
  • Original Response Date: Apr 11, 2003
  • Original Archive Date: Apr 26, 2003
  • Current Archive Date:
  • Classification Code: U — Education & training services

Contracting Office Address

Department of the Air Force, Air Education and Training Command, Randolph AFB Contracting Office, 395 B Street West Suite 2, Randolph AFB, TX, 78150-4525


This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Reference number F7SVP230560100 is issued as a request for proposal (RFP). This combined synopsis/solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular 2001-07. The applicable NAICS code for this requirement is 721214.

The applicable size standard is $21M. Commerce Business Daily Note 1 applies to this requirement. The requirement is to provide support for the interest and the need of Air Force youth with the opportunity to participate in a Space Program. This unique opportunity will allow youth to learn more about space through a hands-on, educational experience. Contractor will provide an all-day camp schedule to begin on a Saturday and end on Friday for 34 youth, ages 12 to 18. The division will consist of 16 youth, ages 12 to 14 and 18 youth, ages 15-18. Contractor will provide this camp opportunity August 2 – 8 due to available time when the participants can attend. Contractor will provide in the all-day camp schedule hands-on technical training, educational lecture sessions and opportunity to put what they learned into a test mission.

Participants will be introduced to Space History, Crew Systems, Rocketry and Propulsion, Space Science and Protein Crystal Growth, Astronomy, and Scientific Principles such as Newton?s Law of Action/Reaction.

Participants will work in computer laboratories, learning Space Station Simulations as well as Basic Computing Techniques. Contractor will provide all equipment for hands-on experience to include but not limited to: Mock up Full Scale Shuttles; Mock up Mission Control; Multi-Axis Trainer; 1/6th Gravity Chair; Manned Maneuvering Unit; Underwater Astronaut Trainer (introduction to Scuba); G-Force Accelerator; Space Shot; Flight Simulators. Contractor will provide lodging on site to fully accommodate 34 youth participants for 6 nights. Contractor will provide all meals, breakfast, lunch and dinner beginning with Saturday lunch and ending with Friday lunch.

Contractor will provide lodging either on site or at a local (within 5 miles) hotel for three adult counselors for 7 nights. Contractor will provide each participant with all necessary written materials to guide them through the week. Contractor will provide, at no extra cost to the participant, a team photo, graduation certificate and a space encyclopedia in CD-Rom format to take home. Contractor will provide transportation for each participant throughout the week to include to and from the airport.

Contractor will provide each participant a complete hands-on tour throughout the Space and Rocket Museum including the IMAX Theater. Contractor will recognize any Space Academy or Advance Space Academy participant the needed credentials to use the camp for a Space Exploration Merit Badge. Contractor must have a minimum of 10 years experience in conducting youth space camps. Contractor must use only staff that has been properly trained on site. Training which must include but not limited too: program facts and history; safety; proper discipline techniques; and age specific behavioral characteristics. Contractor must employee staff that has had a minimum of a state central clearance through the registry on child abuse and drug screening.

Contactor must provide trained medical staff 24-hour-a-day, 7 days a week Contractor must provide adult staff and separate security staff on site 24 hour-a-day, 7 days a week. Contractor will permit the use of a marketing logo, to be used in its proper contents and with the advertisement of solely this contracted program. Personnel must be able to speak, read, write and understand English. The following clauses and provisions can be viewed through Internet access at the AF FAR Site, Provisions 52.212-1, Instructions to Offerors – Commercial, applies to this acquisition. Provision 52.212-2, Evaluation – Commercial Items, is also applicable to this acquisition. The specific evaluation criteria for this provision is as follows: conformance to the specifications and price.

Offers shall submit the following information: price proposal for aforementioned requirement. Offerors must also include a completed copy of the provisions at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items, which can be obtained at Clause 52.212-4, Contract Terms and Conditions –Commercial Items. Paragraph (c) of this clause is tailored as follows: (c ) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties with the exception of administrative changes such as paying office, appropriate data, etc., which may be changed unilaterally by the Government. Reference FAR 52.212-4, Paragraph (n) is hereby tailored as follows: (n) Title. Unless specified elsewhere in this contract, title to items furnished by this contract shall pass to the government upon acceptance, regardless of when or where the Government takes physical possession. 212-5, Contract Terms and Conditions – Commercial Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items with these additional FAR clauses marked: 52.222-19 Child Labor-Cooperation with Authorities and Remedies; 52.22-21 Prohibition of Segregated Facilities; 52.222-26, Equal Opportunity (E.O. 11246); 52.222-35, Affirmative Action for Special Disabled and Vietnam Era Veterans (38 U.S.C. 4212); 52.222-36, Affirmative Action for Handicapped Workers (29 U.S.C. 793); 52.225-13 Restrictions on Certain Foreign Purchases; 52.222-37, Employment Reports on Special Disabled Veterans and Veterans of the Vietnam Era (38 U.S.C.4212); 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration (31 U.S.C. 3332, Required Central Contractor Registration; 52.237-2, Protection of Government Buildings, Equipment and Vegetation; and 52.252-2, Clauses Incorporated by Reference (Feb 1998). In addition, DFAR 252.204-7004, Required Central Contractor Registration. A firm-fixed price award will be made to the responsible offeror submitting the quote that provides the best value to the Government. All responsible parties capable of providing the above must submit a written price quote to include discount terms, cage code, and firm evidence of their ability to perform.

All responses will be considered. To be eligible to receive an award resulting from this solicitation, contractor must be registered in the DoD Central Contractor Registration (CCR) database, NO EXCEPTIONS. To register, you may apply through the Internet at Responses to this notice shall be provided in writing to the attention of Lt. Matthew Ernest, 12 CONS/LGCB, 395 B Street West, Suite 2, Randolph AFB TX 78150-4525, via e-mail at or faxed to (210) 652-2759 no later than 11 Apr 03, 5:00 P.M. (CST).

Original Point of Contact

Matthew Ernest, Contract Specialist, Phone 210-652-5117, Fax 210-652-2759, Email – Linda Johnson, Contract Specialist, Phone 210-652-5117, Fax 210-652-2759, Email

Place of Performance


Postal Code: 78150-4525


SpaceRef staff editor.